# Pool Pilot > Heat pools just in time...Not all the Time. Canonical page: https://partners.trackhs.com/partners/pool-pilot Marketplace: Track Marketplace Last updated: 2026-02-02 Logo: https://assets.partnerfleet.app/d9av4b1l8jzh6vuqtrtwns3hk0th ## At a glance - Integrated Partners: [Operations](https://partners.trackhs.com/t/category/guest-experience/operations) - Website: [www.poolautopilot.com](https://www.poolautopilot.com) ## Call to actions - **Contact Us** — submit the contact form on https://partners.trackhs.com/partners/pool-pilot - [Website](https://www.poolautopilot.com) ## About PoolPilot is a tailored solution for short-term rental property managers seeking to optimize pool and spa heating operations. Our platform integrates seamlessly with your property management system to prevent unauthorized usage, automate cost recovery, and reduce energy waste. Backed by real-time control and Stripe-powered payments, PoolPilot supports key systems like Pentair and iAqualink, ensuring a streamlined, professional guest experience without the need for constant manual oversight. ## Screenshots - ![Pool Pilot](https://assets.partnerfleet.app/tknxnde47rwt34focak4w9rkctcv) - ![Pool Pilot](https://assets.partnerfleet.app/u871a5e1gaoxkl220r5wood94nrd) - ![Pool Pilot](https://assets.partnerfleet.app/4oddf1476xicahp2w7u4pk6gidiy) ## Features - **Reservation-Based Heating Automation** — Automatically synchronize pool and spa heating with guest reservations. By activating heaters only during confirmed stays, Pool Pilot minimizes energy waste and ensures a perfectly heated pool upon guest arrival. - **Real-Time Pool Monitoring** — Stay in control with an intuitive dashboard that provides live updates on pool temperatures, pump statuses, heater operations, and more. Quickly identify and resolve issues, maintaining optimal pool conditions effortlessly. - **Multi-System Compatibility** — Designed for versatility, Pool Pilot seamlessly integrates with Pentair, iAqualink, and Hayward controllers. This multi-system compatibility streamlines operations across your entire portfolio, reducing manual oversight and future-proofing your technology stack. ## Testimonials - "Managing 100 pools used to require constant staff attention, but Pool Pilot completely changed the game for us. The automation tied to our reservations has cut our heating costs dramatically, and our team no longer spends hours adjusting heaters or responding to guest messages. Pool Pilot has become an essential part of how we operate." — Neal Lohner, Operations Manager, The Annetta Group - "Pool Pilot has been one of the easiest technology decisions we’ve ever made. With 30 pool homes, we were drowning in manual pool checks and guest requests. Now everything is automated and visible in one dashboard, and our guests arrive to perfectly heated pools every time. It’s saved us money, time, and a ton of frustration." — Apek Vacation Rentals, Property Management Team - "Since integrating Pool Pilot, our operations have become far more efficient. The real-time dashboard allows me to monitor pool conditions instantly and make adjustments on the fly, ensuring that guests enjoy a consistently comfortable experience." — Jessica Rivera, Property Manager, Luxe Stays - "Pool Pilot's effective automation has streamlined our maintenance process. With precise control over heating schedules and energy use, we've managed to lower expenses while enhancing the overall guest experience from check-in to check-out." — Mark Thompson, Owner, Resort Villa ## FAQs ### What is Pool Pilot? Pool Pilot is an automated platform designed specifically for pool and spa management in short-term rental properties. It connects with your PMS and pool control systems to ensure that heating is activated only when guests are staying, reducing energy waste and eliminating the hassle of manual adjustments. ### How does Pool Pilot integrate with my PMS? Pool Pilot syncs directly with your property management system in real time. By automatically updating guest check-in and check-out dates along with any pool heating add-ons or fees, the platform takes full control of when to activate or deactivate pool and spa heaters. ### Which pool systems does Pool Pilot support? Pool Pilot currently supports Pentair, iAqualink, and Hayward systems. With additional brands in the pipeline, the platform continues to expand its compatibility to meet diverse property needs. ### How long does onboarding take? Onboarding with Pool Pilot is efficient and typically completed within 2–3 business days. The process starts with connecting your PMS and submitting pool credentials on Day 1, followed by dashboard configuration and training, ensuring you’re live by Day 3. ### How does heating automation work? The system activates your pool heater shortly before a guest’s arrival and shuts it off immediately after departure. For spa heating, the feature is triggered only when a guest opts for the service, ensuring readiness while avoiding unnecessary energy expenditure. ### How are payments and cost recovery handled? Pool Pilot integrates with Stripe to manage all payment processing. When guests purchase pool heating during their stay, the platform automatically recovers your costs, ensuring you are compensated without any manual intervention. ## Resources - [Pool Pilot Introduction Video](https://youtu.be/mG-90Q__XP4) — Watch this concise video to understand how Pool Pilot automates pool heating, reduces energy waste, and elevates the guest experience. - [PoolPilot Product Overview](https://www.poolautopilot.com) — Explore our website for comprehensive information on PoolPilot’s features, integrations, and customer support options. Learn how automating pool heating can enhance operational efficiency and guest satisfaction.