# Topkey > Topkey helps STR operators automate bookkeeping, receipts, banking, corporate cards, banking, bill pay, inventory, and revenue reconciliation. Canonical page: https://partners.trackhs.com/partners/topkey Marketplace: Track Marketplace Last updated: 2026-08-20 Logo: https://assets.partnerfleet.app/punet6b101qc171d35an4g1uijyy ## At a glance - Integrated Partners: [Accounting](https://partners.trackhs.com/t/category/new-node) - Website: [www.topkey.io](https://www.topkey.io/) ## Call to actions - **Contact Us** — submit the contact form on https://partners.trackhs.com/partners/topkey - [Website](https://www.topkey.io/) ## Description Topkey is the [AI-powered financial operating](https://topkey.io/) system built specifically for vacation rental managers. Integrating directly into your PMS and accounting software, Topkey provides a single, unified system that automates expenses, bookkeeping, receipts, banking, corporate cards, AP/bill pay, inventory, revenue reconciliation, and more. Topkey transforms property management financial operations, helping you recover lost profit, tighten expense controls, and speed up financial reporting. Benefits include: - **Automate Accounting:**Close your books faster and generate owner statements easier with better financial visibility and control. - **Save Time:** Reconcile expenses and revenue automatically. Auto-categorize transactions and sync clean data between your PMS and accounting software. - **Recover Profit:** Untangle OTA payouts, identify discrepancies, and tie every transaction to the right property and owner. - **Built for PMs:** Manage your entire finance stack from one AI-powered system. - **Property Insights:** Get real-time visibility across properties, trust vs. operating accounts, owners, and vendors. See what our customers say about using Topkey at [topkey.io/customers](http://topkey.io/customers) ## Media - ![What Track Customers Are Saying About Topkey](https://assets.partnerfleet.app/nbww7abs7ojuolgupn9ue02hg62x) - ![Topkey + Track Integration (One Pager)](https://assets.partnerfleet.app/ulbhuan6map6ciiq0rl4zulijq75) ## Features - **Expense Management** — Automatically tag every expense by property. Topkey automatically categorizes every purchase by property, account, and category right at the point of sale. AI ensures receipts are tagged, memos cleaned, and expenses reconciled. Learn more. - **Bill Pay** — Process thousands of bills in seconds. Process bills with AI-powered coding, property tagging, PMS integrations, and advanced approval rules—so you reconcile in hours, not weeks. Scale AP without scaling admin work. Learn more. - **Breezeway Integration** — Know the true cost of every job. Purchases tag automatically to the right Breezeway task or work order (with full property context, notes, and timestamps intact) so you can bill owners accurately and see real profitability per property, no manual receipt-matching required. Learn More. ## Testimonials - "Before Topkey, we were still chasing receipts on the 25th of the following month. Now we review charges day by day, close the month by the 5th, and have far better visibility into the business." — Harry Kinney, General Manager, Western Property Management (300+ Units) - "For a company our size, you’d expect a whole team handling the books. But it’s just me, and Topkey makes it manageable. The Topkey system makes sure no receipts slip through the crack. We've easily saved 10-15K per month." — Heather Petty, Bookkeeper, The Clear Creek Group (80+ Units) - "Topkey gives time back to your staff, makes you money, and keeps your accounts protected... it's a no brainer." — Dane Wobbe, CEO & Founder, Innsbrook Vacations (140+ Units) - "We are using Topkey expense management platform everyday. Things are running smoothly. We have diligently closed every month on time." — Ryan Casey, CTO, Lighthouse Vacations (160+ Units) - "Our month-end process took three workdays. Now, it's down to just a few hours." — Morgan Buss, Operations Manager, Luxury Properties Jackson Hole (70+ Units) ## FAQ ### How easy is it to get started? Getting started is easy. Just connect your cards and start automating financial work. Most property managers start saving time from the very first week. ### Do I have to switch credit cards to use Topkey? No. Topkey connects the Visa, Mastercard, and Amex cards you already use, so you keep every point, mile, and cash-back reward while gaining automated receipt capture and coding. There are no new card programs or account changes to manage.[Learn more here.](https://topkey.io/features/bring-your-own-card) ### How does Topkey keep expenses categorized and reconciled? Topkey categorizes purchases at the point of sale, captures receipts with AI, and sends automated text reminders to recover any that go missing. Everything syncs to your PMS and accounting software like QuickBooks, Sage Intacct, and NetSuite, so your team oversees the numbers instead of keying them in. [Learn more here.](https://topkey.io/expense-management) ### How does Topkey collect receipts from my field teams? Staff snap a photo through a simple text link right at the point of sale, and Topkey instantly logs and matches each receipt to the correct property, unit, or work order. That captures close to 100% of expenses and ends the end-of-month scramble to chase down what's missing.[Learn more here](https://topkey.io/features/receipt-automations). ### Can we bulk pay or bulk clear owner statements? Yes. After Topkey has created the owner-charge/bill records in Track, you can use Track’s trust accounting and owner statement tools as usual—just with far less manual prep. The big win is time: you’re moving bulk actions (create, code, charge, pay), then using Track for posting and statement distribution. ### How are markups handled? Topkey applies your markup rules (by vendor, property, category, or flat/%) before the export, so Track receives the owner charge with the correct uplift. That removes the “look up card charge → calculate markup → retype into Track” grind that causes missed revenue and inconsistencies. (Track’s owner/housekeeping/work-order flows make these links meaningful in reporting and statements.) ### How does Topkey help operators pay bills faster? Bills arrive, and Topkey's AI extracts the vendor and property details, applies coding and markups, and routes them through your approval workflow. With built-in duplicate detection and free same-day ACH, reconciliation goes from weeks to hours. [Learn more here.](https://topkey.io/bill-pay) ### Does Topkey track inventory? Yes. Topkey lets you track inventory, check out items by property, and automatically push charges to owner statements. No spreadsheets, no missed revenue, and everything syncs directly to your PMS. ## Resources - [How Host2Coast Saves $120k Annually with Topkey](https://topkey.io/customer-stories/how-host2coast-saves-120k-annually-with-topkey) - [How Lighthouse Vacation Rentals Cut Expense Management Work by 80%](https://topkey.io/customer-stories/how-lighthouse-vacation-rentals-cut-expense-management-work-by-80) - [How the Topkey and Track Integration Works](https://topkey.io/integrations/track) - [How Western Property Management Closes the Books 90% Faster](https://topkey.io/customer-stories/how-western-property-management-closes-the-books-in-days-instead-of-2-weeks) - [The Topkey Resource Center](https://docs.topkey.io/)