Topkey
Give your finance team superpowers.
Description
Topkey is the financial operations platform designed specifically for vacation rental property managers using Track. We solve the expensive, time-consuming challenges of month-end close, owner statement accuracy, and manual reconciliation that plague growing property management companies.
What Makes Topkey Different for Track Users: Our native integration speaks Track's language. While generic expense platforms require constant exports and imports, Topkey syncs with Track—pushing expenses with automatic hyperlinks, pulling owner statements with one click, and supporting advanced features like trust accounting, Breezeway task billing, and customizable data controls. You choose whether Track or Topkey serves as your source of truth, preventing data overwrites and maintaining integrity across systems.
Built for Hospitality Workflows: Topkey understands vacation rental operations in ways that Expensify, Ramp, or Bill.com simply don't. We automatically surface owner billables that often go uncaptured, categorize expenses at the unit level using Track's property database, and consolidate expense management, bill pay, invoicing, reimbursements, inventory management, and reconciliation into one platform that eliminates 2-3 other tools from your stack.
Proven Results: Track customers using Topkey report saving 30_ hours per month on financial tasks, recovering $15K-$25K or more in monthly revenue leakage from missed receipts, and completing month-end close in hours instead of days. Implementing Topkey takes just 2-3 weeks from kickoff to go-live, with dedicated onboarding and ongoing customer success support.
Media
Features
Expense Management
Automatically tag every expense by property. Topkey automatically categorizes every purchase by property, account, and category right at the point of sale. AI ensures receipts are tagged, memos cleaned, and expenses reconciled.
Bill Pay
Process thousands of bills in seconds. Process bills with AI-powered coding, property tagging, PMS integrations, and advanced approval rules—so you reconcile in hours, not weeks. Scale AP without scaling admin work.
Corporate Cards
Automate your credit cards. Add instant alerts, automated receipts, AI expense reconciliations, and one-click PMS syncs to your favorite eligible business card (or use Topkey cards).
Testimonials
Reviews
FAQ
Bills or work orders—your choice. Track is built for trust accounting and owner statements; Topkey just feeds it reconciled, receipt-backed transactions directly from the source so payables, owner charges, and statements populate without paying someone for error-prone manual data entry.
Topkey applies your markup rules (by vendor, property, category, or flat/%) before the export, so Track receives the owner charge with the correct uplift. That removes the “look up card charge → calculate markup → retype into Track” grind that causes missed revenue and inconsistencies. (Track’s owner/housekeeping/work-order flows make these links meaningful in reporting and statements.)
Yes. After Topkey has created the owner-charge/bill records in Track, you can use Track’s trust accounting and owner statement tools as usual—just with far less manual prep. The big win is time: you’re moving bulk actions (create, code, charge, pay), then using Track for posting and statement distribution.
Admin connection + property/category mapping in Topkey, then test on a few properties. Because Track is designed for owner accounting, the mapping is straightforward—and reversible.
