Description
Topkey is the AI-powered financial operating system built specifically for vacation rental managers. Integrating directly into your PMS and accounting software, Topkey provides a single, unified system that automates expenses, bookkeeping, receipts, banking, corporate cards, AP/bill pay, inventory, revenue reconciliation, and more. Topkey transforms property management financial operations, helping you recover lost profit, tighten expense controls, and speed up financial reporting.
Benefits include:
- Automate Accounting: Close your books faster and generate owner statements easier with better financial visibility and control.
- Save Time: Reconcile expenses and revenue automatically. Auto-categorize transactions and sync clean data between your PMS and accounting software.
- Recover Profit: Untangle OTA payouts, identify discrepancies, and tie every transaction to the right property and owner.
- Built for PMs: Manage your entire finance stack from one AI-powered system.
- Property Insights: Get real-time visibility across properties, trust vs. operating accounts, owners, and vendors.
See what our customers say about using Topkey at topkey.io/customers
Media
Features
Expense Management
Automatically tag every expense by property. Topkey automatically categorizes every purchase by property, account, and category right at the point of sale. AI ensures receipts are tagged, memos cleaned, and expenses reconciled. Learn more.
Bill Pay
Process thousands of bills in seconds. Process bills with AI-powered coding, property tagging, PMS integrations, and advanced approval rules—so you reconcile in hours, not weeks. Scale AP without scaling admin work. Learn more.
Breezeway Integration
Know the true cost of every job. Purchases tag automatically to the right Breezeway task or work order (with full property context, notes, and timestamps intact) so you can bill owners accurately and see real profitability per property, no manual receipt-matching required. Learn More.
Testimonials
Reviews
FAQ
Getting started is easy. Just connect your cards and start automating financial work. Most property managers start saving time from the very first week.
No. Topkey connects the Visa, Mastercard, and Amex cards you already use, so you keep every point, mile, and cash-back reward while gaining automated receipt capture and coding. There are no new card programs or account changes to manage. Learn more here.
Topkey categorizes purchases at the point of sale, captures receipts with AI, and sends automated text reminders to recover any that go missing. Everything syncs to your PMS and accounting software like QuickBooks, Sage Intacct, and NetSuite, so your team oversees the numbers instead of keying them in. Learn more here.
Staff snap a photo through a simple text link right at the point of sale, and Topkey instantly logs and matches each receipt to the correct property, unit, or work order. That captures close to 100% of expenses and ends the end-of-month scramble to chase down what's missing. Learn more here.
Yes. After Topkey has created the owner-charge/bill records in Track, you can use Track’s trust accounting and owner statement tools as usual—just with far less manual prep. The big win is time: you’re moving bulk actions (create, code, charge, pay), then using Track for posting and statement distribution.
Topkey applies your markup rules (by vendor, property, category, or flat/%) before the export, so Track receives the owner charge with the correct uplift. That removes the “look up card charge → calculate markup → retype into Track” grind that causes missed revenue and inconsistencies. (Track’s owner/housekeeping/work-order flows make these links meaningful in reporting and statements.)
Bills arrive, and Topkey's AI extracts the vendor and property details, applies coding and markups, and routes them through your approval workflow. With built-in duplicate detection and free same-day ACH, reconciliation goes from weeks to hours. Learn more here.
Yes. Topkey lets you track inventory, check out items by property, and automatically push charges to owner statements. No spreadsheets, no missed revenue, and everything syncs directly to your PMS.
